HR Software for Small Businesses

When leave is tracked in a spreadsheet, entries get missed, totals drift, and Bradford Factor scores never get calculated. By the time a pattern becomes a problem, the data is too unreliable to act on.

UK employment law changes regularly. Without a system that keeps pace, small businesses can find themselves out of compliance on working time rules, right-to-work checks or data retention obligations, often without realising it.

Every new hire adds more work: contracts to issue, files to create, equipment to allocate, inductions to run. Without simple, automated systems, that admin grows linearly with your team.

Employee data held in email, spreadsheets, shared drives and paper files is hard to find, easy to lose and difficult to keep accurate. When you need a report or need to respond to a subject access request, it takes hours rather than minutes.

When managers cannot see who is off, who is due a review or which tasks are outstanding, they make decisions without the full picture. Small business HR software for UK businesses gives managers the real-time data they need to manage their teams effectively. 

PeopleHR handles the HR essentials that every small business needs: leave and absence management (including UK holiday accrual, bank holidays, carry-over rules, TOIL and Bradford Factor scoring), document management, and a single secure employee record that centralises personal details, emergency contacts, job history and issued equipment. Simple to set up, straightforward to use, and built to keep your data accurate and your team compliant from day one. 

Move new hires from offer to day one without spreadsheets or re-keying. Reusable, role-based onboarding checklists cover everything from collecting right-to-work evidence and HMRC starter details to issuing e-signature contracts, allocating equipment and setting up system access. Every task is tracked, every record is created automatically, and nothing falls through the gaps - everything you'd expect from a modern applicant tracking system.

Replace manual chasing with simple, no-code automation. PeopleHR lets you build workflows for routine HR processes: sickness notifications, return-to-work steps, leave approvals, policy acknowledgements, training reminders and visa-expiry alerts. Tasks are routed to the right approver automatically, with built-in deadlines and escalations to keep everything on track. 

PeopleHR's built-in AI assistant takes the repetitive work off your team's plate. It answers employee policy questions instantly, drafts HR documents, retrieves employee details on demand and keeps workflows consistent and information up to date without manual effort. Your HR team spends less time on admin and more time on the work that actually matters. 

PeopleHR's self-service portal lets employees manage their own leave requests, update personal details, access payslips and view HR documents without contacting HR. Managers get self-service too: one-click access to their team's absence records, performance data and compliance status, so they can make informed decisions without waiting for a report. 

Our 4 minute video tour will guide you through some of the most powerful and useful features of the software and mobile app.

Activate your free 14 day trial today. Try out the time saving features for yourself

If you are an existing customer and wish to speak with us, please raise your query via your usual Support channel and we will get back to you as soon as possible.