Time Sheets

HR Timesheet Software

PeopleHR's timesheet software gives you a flexible, accurate way to record and manage employee time. From clocking in and out to tracking tasks and projects in detail, it covers every scenario. Office-based, remote, or out in the field: our HR timesheet software keeps your records up to date in real time.

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PeopleHR timesheet software interface showing employee time tracking, attendance and timesheet submission features

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What are the benefits of our timesheet software?

Our cloud-based timesheet software covers every element of timesheet management, from clocking in and out each day to tracking specific projects and tasks. Use the mobile app, QR codes, geo-fencing, or the web app, whichever suits your business. Our timesheet management system keeps your HRIS software updated in real time, so your records stay accurate, your integrations stay in sync, and your team spends less time on admin.

Our timesheet management system gives you accurate, real-time data on how your team spends its time. Key metrics are compiled into clear timesheets, with automatic data capture removing the need for manual entry. The result: less admin, better visibility of productivity across your teams, and more time for the work that matters.

4 min demo

Simple & effective timesheets

Traditional timesheets are sometimes the best. Use our desktop or mobile app to update a timesheet from anywhere around the world. Whether your team is office-based or working remotely, every hour is captured accurately and without manual effort.

Detailed task tracking

Take it to the next level by tracking employees’ time spent on tasks and projects, down to the minute. Managers get a clear breakdown of where time is going across projects, making it straightforward to allocate resources and spot inefficiencies.

Geo-fenced clocking in system

If you need a diligent time tracking system, our Geo-fenced quick QR codes are incredibly effective at ensuring employees are where they need to be, when they need to be there. That means no buddy-punching, no disputed clock-ins, and accurate attendance records you can rely on for payroll and compliance.

Easily managed by you

Our timesheet software includes a full authorisation process for your managers and admin. So you’ll have full control of how your employees track time. Built-in approval workflows mean managers can review, query and sign off timesheets in one place, with a full audit trail behind every decision.

Handle your data with explosive reports

See your employees time tracked in explosive reports - an informative and visual way to see the impact time tracking has on your business. From overtime spend to project hours, the reporting suite surfaces the insights you need to make better decisions about how your business uses its time.

Keep it simple with Tap In / Tap Out

A simple and cost-effective way to keep time tracking on your premises. The real time tracking software lets you see exactly who's on site and when they clocked in. Tap In/Tap Out works straight out of the box with no specialist hardware, making it a practical choice for businesses that want reliable on-site clocking without the cost.

Timesheet software vs Spreadsheets

Process	Manual / Spreadsheets	PeopleHR
Clocking in and out	Paper forms or manual entry	Mobile app, QR codes, geo-fencing or web app
Data accuracy	Prone to human error	Automatic, real-time data capture
Payroll integration	Manual export and re-entry	Flows directly into your payroll system
Manager authorisation	Chasing emails and paper trails	Built-in approval process
Compliance records	Easy to lose or overlook	Automatically stored and audit-ready
Reporting	Time-consuming to build	Visual reports at the click of a button
Access	Office-based only	Anywhere, on any device
Working Time Regulations	Difficult to monitor manually	Hours and breaks tracked automatically

PeopleHR gives you everything you need to manage employee time accurately, from flexible clocking methods and automated approvals to detailed reporting and payroll integration. Try it free for 14 days.

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From paper timesheets to digital workflows

" The timesheets module has significantly reduced the amount of time that our HR team were spending on the unnecessary transactional work involved in processing our timesheets."

50-250 employees

55 Applications in first 4-6 months

220+ Employees across the region

Est. 1886 Supporting young people for 130+ years

View case study 4 min demo

Rachel Coaker

Strategic Director of Finance and Resources

On-the-go HR management for a fast-growing utilities supplier 

“I've got the app on my phone. So, if I need some emergency contact details, I can go to the app and log on to it. It's easy, accessible, and it's simple.” 

250-500 people

Since 2018  Trusted PeopleHR partner 

Any device  HR managed on-the-go via mobile app 

3 utilities  Electricity, gas & water - one HR system 

View case study 4 min demo

Navaz Dean

HR Director 

Unified people management for a leading facilities management company 

“Having everything; HR, payroll, learning, and screening, working together within one platform has been a game changer.” 

500+ employees

3 → 1  Payrolls unified 

Weeks → Instant  Employment verification 

1 Platform  HR, payroll, learning & screening 

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Gemma Rigby

HR Director 

Scaling from 80 to 300 employees - without the paperwork

“We’ve been able to replace the majority of our manual forms and spreadsheets with app-based activities - It’s so much easier.” 

250-500 employees

Est. 1918  A century of experience, modernised 

80 → 300  Employees managed as the business scaled over 4 years 

Paperless  Manual forms replaced with app-based processes 

View case study 4 min demo

Jess Rogers

HR Director 

Keep it simple with traditional timesheet software

PeopleHR's time tracking software is a straightforward way to manage employee time. Employees clock in and out on the mobile app or the web app, from home, on a client site, or anywhere else they're working. Managers can see at a glance who is clocked in, who is absent, and how actual hours track against planned shifts, making scheduling and workforce management more accurate.

Our timesheet software includes a full authorisation process, so managers can review and approve task entries as part of their normal workflow. PeopleHR's analysis tools and comprehensive reports give you clear insights into how your business uses its time. Those insights feed directly into your HR reporting, so you can spot trends, address issues early, and make better decisions about resource management.

Learn more about time log software

Detailed task & project time tracking software

PeopleHR's project time tracking feature lets employees log time and track tasks against internal projects down to the minute, so managers can see exactly where effort is going. Detailed reporting at the task level gives you a clear picture of how time is being spent, helping you allocate resources more effectively, improve productivity, and catch workload problems before they escalate.

4 min demo

Person Using Project Time Tracking Software

Let employees track their own time with Quick QR codes

If you want a simple, cheap and efficient way of managing clocking in and out of work, the PeopleHR QR Codes app provides the answer. Simply place the QR codes up at your premises, and let employees check in and out independently. The solution is Geo fenced, so QR clocking will only be successful if employees are actually at work. And as with all timesheet data collected in PeopleHR, QR clock ins integrate with your solution to drive variable pay elements such as overtime or shift working.

PeopleHR timesheet software mobile app with tap in tap out time tracking and QR codes for deskless workers

Clocking in made easy with the PeopleHR mobile app

Our Tap in / Tap Out App allows you to set up your own physical, mounted time tracking station on your premises. This prevents you needing to buy expensive hardware, and also allows employees to use their own devices as mobile clocking-in stations when they are offsite. Quick and easy to set up, our HR app feeds live time tracking data into your HR system, so you know in real time who is present, when they arrived or when they left.

Employee using PeopleHR mobile timesheet app to book leave, view payslips and manage team leave requests on smartphone

Analyse, review and gain insights into your time tracking data

Data from your time and attendance software and absence management software feeds directly into our reporting suite, alongside the rest of your HR data, so you can track and analyse how time is being spent across your business. Our visual reports surface the insights you need, from overtime spend to project hours, and turn that data into changes you can act on. For a quick snapshot or a detailed breakdown, our HR reporting software has you covered.

PeopleHR timesheet software showing overtime by location report with in-depth analysis and exportable graphs and charts

Stay compliant with UK working time law

Under the Working Time Regulations 1998, UK employers must record employee hours and keep those records for at least two years. PeopleHR handles it automatically. Hours, breaks, and overtime are captured for every member of your team, giving you a clear, accurate record you can produce at any time. Managing five employees or five hundred, you can demonstrate compliance and get on with running your business.

HR timesheet software dashboard helping businesses track employee hours, maintain accurate records and comply with UK working time regulations.

Integrates with payroll and your HR system

Connect your timesheet software to payroll and you cut out the manual work and the risk of errors. PeopleHR brings HR and payroll together in one place, so hours worked and task data flow straight through without duplicate data entry. Clocked hours stay in sync with pay calculations, giving your team accurate payroll runs every time. Our integrations also connect with a wide range of third-party tools, so PeopleHR works alongside the systems you already use.

HR timesheet software integrated with payroll and HR systems to automate timesheet data, reduce manual work and improve payroll accuracy.

Timesheet software for your industry

PeopleHR's timesheet software adapts to the way your business works, whatever your sector.

Hospitality & retail

Shift patterns, variable hours, and high staff turnover make accurate time tracking essential in hospitality and retail. PeopleHR gives managers real-time visibility of who is on shift and who has clocked in, with alerts when someone is late or missing.

Employees clock in via the mobile app or QR codes at the start of each shift, and that data flows directly into payroll, so variable hours, overtime, and shift premiums are all captured accurately. Track tasks, hours worked, and labour costs with reports that give you the information you need to manage productivity and keep staffing costs in check.

Construction and field services to highlight

Spread across multiple sites, your workforce needs a time tracking system you can rely on. PeopleHR's geo-fenced QR clocking means employees can only clock in when they are on site, giving you accurate, tamper-proof attendance records without expensive hardware.

Time tracked on site flows automatically into your HR system via direct integrations, feeding payroll and giving managers a real-time view of attendance across every location. Reports on hours worked per site or project make it straightforward to manage labour costs, meet compliance requirements, and keep scheduling on track.

Professional services

For consultancies, agencies, and professional services firms where time is billed to clients, accurate tracking is tied directly to revenue. PeopleHR's task and project tracking lets employees log hours against specific clients or pieces of work, down to the minute.

Managers get clear reporting on utilisation, capacity, and where time is being lost, making it easier to spot over-servicing, protect productivity, and make informed decisions about resource management. Integrations connect timesheet data to your HR and payroll systems, so overtime, TOIL, and variable pay are handled accurately without manual reconciliation.

Healthcare & social care

In healthcare and social care, working time compliance is not optional. Under the Working Time Regulations 1998, employers must keep accurate records of hours worked and tasks completed. In regulated environments, errors carry real consequences.

PeopleHR tracks hours, breaks, and rest periods for every employee, flags potential breaches before they become a problem, and stores audit-ready records securely for the required two years. Mobile clocking for community and field-based care workers, combined with real-time scheduling visibility for managers, means your team can focus on delivering care rather than chasing timesheets.

Flexible Pricing

Transparent, monthly, no surprises and great value. Choose the HR software pricing that works best for you.

Best for Startups

Starter

£4

Free 14 day trial

HR essentials
Digitise employee records
Document Management
Absence tracking
Mobile App
AI powered HR assistant
Personalised dashboard
Inclusive learning library

Best for growing teams

Core

£6.25

Free 14 day trial

Everything in Starter plus,
Employee onboarding
Expenses management
E-Signatures
Employee Communication tools
Reward and Recognition platform
Essential analytics

Best for larger companies

Pro

£9.25

Everything in Core plus,
Employee performance management
Timesheets
Custom Survey Builder

Best for advanced HR

Elite+

£11

Everything in Pro plus,
Customisable and automated workflows
Automated processes
Advanced analytics

Timesheet software FAQs

What is timesheet software?

Timesheet software lets employees record their working hours, allocate time to projects and tasks, and clock in and out from any device. It captures time whether staff are in the office, working from home, or on a client site, and feeds that data directly into your HR and payroll systems through built-in integrations, removing the need for manual data entry and ensuring employees are paid accurately for the hours they work.

Are timesheets a legal requirement?

Under the Working Time Regulations 1998, UK employers must keep adequate records to show that the 48-hour weekly working time limit is being met. The regulations do not prescribe a specific format, but accurate timesheet records are the most reliable way to demonstrate compliance. Records must be kept for at least two years.

How will PeopleHR’s timesheet software help my business?

PeopleHR removes the admin burden of manual time tracking. Employees clock in and out using the method that suits them: mobile app, QR code, geo-fencing, or web app. That data flows automatically into your HR system. Managers get real-time visibility, built-in approval workflows, and reporting that gives them clear insights into productivity, tasks, and scheduling. Everything integrates with payroll, so you get accurate pay runs without the manual reconciliation. Key benefits include:

Flexible clocking in and out: mobile app, QR codes, geo-fencing or web app
Detailed project and task tracking, down to the minute
Visual reports and insights into how time is being spent across your business
Geo-fenced location verification for field and site-based employees
Built-in authorisation process for managers and admin
Direct integration with payroll for accurate pay runs

How do employees clock in and out?

PeopleHR supports several clocking methods to suit different working environments: the mobile app for remote or field-based staff, the web app for office workers, QR codes for on-site clocking, geo-fenced check-ins to verify location, and the Tap In / Tap Out station for a physical, hardware-free clocking point on your premises. A full authorisation process for managers and admins keeps you in control of how time is tracked.

Does the system support remote or field-based employees?

Yes. PeopleHR is built for workforces that are not desk-based. The mobile app lets employees clock in and out from anywhere, while geo-fencing ensures location-based clocking is only possible when employees are at the correct site. All data syncs in real time, so managers always have an accurate, up-to-date picture of attendance wherever their team is working.

Can AI help manage timesheets?

PeopleHR is powered by Access Evo, our AI-driven HR platform. Evo Navigator surfaces every pending timesheet approval the moment you log in, so managers can approve in one click from any device. With Evo Researcher, you can ask questions like 'what was overtime spend last month?' and get a live, data-backed answer on the spot, without rebuilding the same report every time someone asks.

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