Time Sheets
Time and attendance software
PeopleHR's time and attendance software gives you accurate, real-time visibility of who is working, when, and from where. Whether your team clocks in via the mobile app, QR codes, geo-fencing or biometrics, every method feeds directly into your timesheets automatically. No manual entry, no chasing records, no payroll errors.
Join 680,000 happy users that trust PeopleHR
Improve workforce productivity and automate your time system
Manage employee time and attendance from one place. PeopleHR gives your HR team real-time data on who is in, who is late, and how hours are tracking against schedules. Make informed decisions without chasing spreadsheets or waiting for end-of-week reports. Free up management time and focus on what matters.
Timesheets will be automatically populated by one of our cost-effective clocking in solutions, and a powerful reporting suite gives you the insights (and audit-ready records) to demonstrate compliance with UK Working Time Regulations 1998 and the Employment Rights Act 2025.
Key features of our time and attendance software
Our time and attendance software gives you the features you need to track hours, support your team, and keep your records compliant. It gives your management team the tools to stay in control, and your employees a straightforward way to log their time. All data flows straight into your timesheets in real time.
Clock in and out in seconds
Give your employees fast, flexible ways to record their time. Whether that's scanning a QR code, tapping in on the mobile app or using geo-fencing, every method feeds instantly into your timesheets with no manual entry required.
Clever, cost-effective timekeeping codes
Our unique 6-digit employee codes or QR code clocking allow employees to only log time when they are at work. This clever solution is simple, efficient and cost-effective.
Virtually log time on projects
Allow employees to manually type their time in/time out. Alternatively, you can use the clock icon to automatically record the time they spend on specific project.
Auto-populated timesheets
Automatically populate timesheets with data by using any of our time saving methods when your employees clock in or out.
Payroll-ready hours
All timesheet data collected in our time and attendance system can also be used to calculate variable pay elements like overtime or shift working.
Integrate existing time and attendance software
Is your attendance system working perfectly already? Integrate it through our flexible API and streamline reporting with all your employee management information in one place.
PeopleHR brings together everything you need to track, manage and report on employee time, from automated compliance to payroll-ready data. Try it free for 14 days and see the difference accurate time tracking makes.
What to look for in time and attendance software
|
What to look for |
Why it matters |
|
Multiple clocking methods |
Your workforce is not one size fits all. Look for software that supports mobile apps, QR codes, geo-fencing and web-based clocking so every employee can record their time accurately, wherever they work. |
|
Automatic timesheet population |
Manual data entry creates errors and takes time. The right software should populate timesheets automatically from clock-in data, removing the need for chasing or correcting records. |
|
Manager authorisation |
A built-in approval process keeps you in control. Managers should be able to review, edit and sign off timesheets without relying on emails or spreadsheets. |
|
Compliance with Working Time Regulations |
UK employers are legally required to record employee hours and keep records for at least two years. Your software should make this straightforward, with audit-ready records always available. |
|
Payroll integration |
Time and attendance data should flow directly into your payroll system to ensure employees are paid accurately for the hours they have worked. |
|
Real-time reporting |
Look for clear, visual reports that show you how your business is using its time, including overtime, absences and attendance patterns, without having to rebuild them from scratch. |
|
Remote and field worker support |
If your team works across multiple sites or from home, your software needs to track time accurately regardless of location. |
|
Scalability |
As your business grows, your time and attendance software should grow with it, without the need to switch systems or re-enter data. |
Flexible timesheets for all rotas
Quickly and easily create timesheets for all working patterns.
You can specify working hours and days, as well as ‘Week On Week Off’ shift patterns. Our attendance software will even automatically calculate pro rata entitlement, so payroll isn’t such a complex task.
Whether you manage fixed schedules, rotating shifts, or flexible remote workers, PeopleHR adapts to your working patterns. Your team can set up and adjust rotas quickly, with changes reflected in timesheets immediately. Records stay accurate whatever your working arrangements, and support for variable shift patterns is built in.
From paper timesheets to digital workflows
" The timesheets module has significantly reduced the amount of time that our HR team were spending on the unnecessary transactional work involved in processing our timesheets."
50-250 employees
From siloed systems to one central HR platform
"We were doing a lot and achieving very little, so we wanted to simplify our HR processes and bring everything together on one, central platform."
0-50 employees
From filing cabinets to the cloud
"The PeopleHR mobile app has brought a revolutionary change in time management for us."
50-250 employees
From startup to £80M brand
“PeopleHR appealed to us as it was HR software that we could trust and rely on, it was easy to use, and it also aligned with our company values and culture.”
50-250 employees
Live, automated tracking in real time
Our time attendance system uses real-time data feeds so you can effectively manage employee time, whether they’re in the office, or are part of a remote team.
Your HR team gets a live view of attendance across all locations, whether your workforce is office-based, working remotely, or spread across multiple sites. No manual updates, no delays, no guesswork. Free from the constraints of a single-site system, PeopleHR gives you full visibility wherever your people are.
We provide many flexible ways to customise your time management solutions, so you have a tailored attendance software that suits your exact business requirements.
Discover time logging software
PeopleHR gives your employees flexible, straightforward ways to record their time, from the mobile app to on-site QR codes. Every method captures time in real time, feeding straight into timesheets without manual entry. Employees can clock in and out in seconds using any of the following:
- By tapping in and out physically
- With a QR code
- Virtually via the People HR mobile app
- Automatically with Geo Sensing on location
- Or by using biometrics
Review & authorise attendance with ease
A full authorisation process is built into PeopleHR's time and attendance software. Your management team can review, edit and approve employee time entries to make sure attendance is captured correctly before it feeds into payroll. You get full visibility of who is clocked in, who is absent, and how actual hours compare to scheduled shifts, with records stored automatically for compliance.
Discover powerful time analytics
All your time and attendance data feeds directly into PeopleHR's reporting suite, giving your team clear, visual reports on how your business is using its time. Track overtime, spot attendance patterns, and export detailed information at the click of a button. For a quick snapshot of today's attendance or a detailed breakdown of hours across locations, our reporting tools give you what you need to make better decisions, without rebuilding reports from scratch every time.
In-built Bradford Factor scoring
PeopleHR automatically calculates Bradford Factor scores for every employee, giving your HR team a data-driven way to identify patterns of short, frequent absence. Use the scores to have informed conversations, provide targeted support, and manage the costs and disruption that persistent lateness or unplanned absences can cause. All records are stored automatically, so your information is always ready when you need it.
Flexible Pricing
Transparent, monthly, no surprises and great value. Choose the HR software pricing that works best for you.
Best for Startups
Starter
£4
- HR essentials
- Digitise employee records
- Document Management
- Absence tracking
- Mobile App
- AI powered HR assistant
- Personalised dashboard
- Inclusive learning library
Best for growing teams
Core
£6.25
- Everything in Starter plus,
- Employee onboarding
- Expenses management
- E-Signatures
- Employee Communication tools
- Reward and Recognition platform
- Essential analytics
Best for larger companies
Pro
£9.25
- Everything in Core plus,
- Employee performance management
- Timesheets
- Custom Survey Builder
Best for advanced HR
Elite+
£11
- Everything in Pro plus,
- Customisable and automated workflows
- Automated processes
- Advanced analytics
Time and attendance software FAQs
What is time & attendance tracking?
Time and attendance is the process of tracking work hours to monitor late arrivals, early departures, time taken on breaks, as well as planned and unplanned absences. This is important because employee punctuality and attendance are vital to business productivity. On the other hand, poor timekeeping and absenteeism can result in operational failures and spiralling costs. If you do not accurately track employee time and attendance it could also result in:
- Under or over staffing
- Scheduling and rota failures
- Time theft (in the form of extra paid holidays or hours)
- Non-compliance with the law
- Payroll errors, and more
With the right time and attendance software, your management team gets real-time data to make informed decisions about schedules, staffing levels, and costs. Catch small problems before they become expensive ones, and give your HR function the support it needs to stay on top of compliance.
How can time and attendance software help my business?
Keeping track of time and attendance manually is a tedious data-entry overhead. It makes it impossible to make informed decisions in real-time. And reporting on the data is also time intensive and error-prone. Switch to time and attendance software and you will be able to:
- Create dynamic rotas to suit any schedule
- Enable employees to clock in and out on a computer, mobile device or time clock
- Automatically populate timesheets
- Streamline time-off requests and approvals
- Accurately calculate variable pay elements
- Generate in depth reports on time and attendance with actionable insights on how you can improve profitability
PeopleHR goes further: your team gets a real-time view of attendance across all locations, remote and shift workers can clock in via the mobile app or QR codes, and overtime is calculated automatically from your time tracking data. Records are stored for compliance, and reporting takes seconds rather than hours. And with a free 14-day trial, you can see the difference before you commit.
What is Bradford Factor Scoring?
Unplanned absences can last anywhere from a few minutes to a number of days or many months. Persistent lateness can often be more disruptive than short spells of sickness. The Bradford Factor takes this into account and provides HR professionals with a way to measure the impact on the business. Visit our guide on Bradford Factor Scoring to find the calculation and benefits
What should you look for in a time and attendance system?
Things that small businesses should consider when choosing a time and attendance system include whether the software:
- Has been designed by HR experts and built by specialist software developers?
- Is cloud-based to help lower the cost of ownership whilst improving your data security?
- Can be set up easily without expensive implementation?
- Integrates seamlessly with other business applications?
- Supports a range of clock in/out data capture options?
- Can be customised to facilitate your HR processes and procedures?
- Offers flexible pricing plans that will scale with your business?
- Provides customer support if required?
- Continues to be developed with regular new releases?
- Has companies like yours in its customer base?
What are the benefits of using People HR time and attendance software?
Our software is proven to: significantly reduce administration overheads, accurately capture time tracking data, facilitate advanced rota planning, improve workforce planning, automate Bradford Factor scoring, prevent time fraud, reduce the cost of absenteeism, keep employee data secure, and generate insightful time reports.
How do I get started with time and attendance software?
The best way to get started with People HR’s time and attendance software is to take a free trial. People HR is cloud-based so you don’t need any in-house IT support, and whenever you log in you’re always accessing the latest version of the software. There’s nothing to download, nothing to install, and you can access your entire HR system via any browser on any device. It couldn’t be simpler!
How can I track employee hours?
PeopleHR gives you several flexible ways to track employee hours across all locations, so you can choose what works best for your business. Employees can clock in and out via the mobile app, use QR codes or 6-digit codes on site, or manually enter their time through the web app. All data feeds automatically into your timesheets in real time, with a full authorisation process so your team can review and approve entries.
What are the benefits of PeopleHR's time and attendance software?
PeopleHR's time and attendance software saves you time, reduces admin and helps you stay compliant with UK Working Time Regulations. Timesheets are populated automatically, variable pay elements like overtime are calculated from your time tracking data, and a powerful reporting suite gives you audit-ready records at the click of a button. Free to try for 14 days, with support available from day one.
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Timekeeping resources
Best HR Software List For 2024: A Small Business Guide
How HR software can reduce business costs and support employees: An honest look
7 ways HR software saves you time
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