HR Admin
HR Self Service Software
HR self service software gives your employees the power to manage their own time, tasks and data. With our streamlined self service portal, you’ll save employee time, reduce errors and ensure company wide HR compliance.
Trusted by 680,000 users
What is HR self service?
HR self service portals and software provide your employees with the power to oversee their own HR data, manage their holiday and sickness requests, and conduct simple HR tasks by themselves using HRIS software. In your business, an employee self service portal will save time, reduce errors and ensure compliance.
What are the benefits of an HR self service portal?
An HR self service portal helps your employees, and ultimately the entire business, become more self-sufficient. If your business is growing and you have lots of HR administrative tasks, then make sure your people and managers have the staff management tools they need.
With an employee self service portal, you’ll have the confidence that your data is secure, your employees are connected and your company is compliant. Here are the top benefits of an HR self-service software:
- Boost employee engagement and reduce staff turnover
- Reduce HR admin and save time
- Minimise risk and data errors
- Be HR compliant
- Increase employee wellbeing
HR Self Service Software Key Features
Document management
Store and access important HR documents such as contracts and handbooks with our digital filing tool. You can manage document signing with an audit trail. It’s paperless, so there’s no printing, scanning or filing.
Centralised records
Flexibility to collect the information you need from your employees using Logbooks, a form building tool. Create forms and store their results against employee records within People HR; great for employee satisfaction surveys and onboarding!
Automate tasks
Admins can set up tailored, automated workflows for employees to complete such as onboarding & offboarding processes. This allows a consistently smooth, simple employee experience, with time saved from the get-go.
Absence management
Employees can view their leave balances and request time off work from any device. Admins can manage their teams leave requests, timecards, and unplanned absence, all in one place.
The Most Comprehensive HR API in the UK
+
Active Integrations
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API Uptime
Mobile HR self service access from anywhere
The PeopleHR mobile app gives your employees easy access to the self service portal from anywhere. Whether your people are working remotely, on the front line or out on the road, they can carry out HR tasks such as requesting leave, accessing and updating their HR and personal information.
Consistent onboarding, every time
HR self service helps manage your vacancies and potential candidates directly from the portal. Candidates can apply for your job vacancy, carry out a video interview and once hired, start their onboarding from their personal device. And with eSignatures, they can sign the relevant documentation such as contracts and Right to Work without paper, printers or scanners.
With our employee self service portal, your new starter can receive friendly welcome emails and notifications to guide them through their induction. It automatically sends a welcome pack, questionnaire, policy documentation, a video tour of your office, as well as reminders about key tasks, such as adding their bank and emergency contact details.
Automate and interact with your HR tasks
Ripple® is the name of our trademarked workflow management software, an integral part of employee and HR self service. Using Ripple®, you can delegate tasks to others. For example, they can update their details, check their holiday entitlement or upload vital HR documents. This allows you to spend less time on HR admin and more time on the day job.
For effective business automation, Ripple® can be used in two ways:
1. Automated Ripple®, which, as the name suggests, runs set HR tasks in the background without you having to do anything; and
2. Interactive Ripple®, which gives your people an interactive digital experience when onboarding, offboarding and going through a change in circumstances, for example, a promotion or joining a new team.
Stay on top of HR compliance
HR compliance is an ongoing concern for all businesses. GDPR rules and other data regulations keep changing. With HR self service software, you’ll be less likely to miss a vital step in your HR processes, which helps keep your business compliant. With our self-service HR software, you’ll also have:
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Control over employee & admin access to sensitive records
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A full audit trail of changes
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Easy creation of employee forms
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Confidence in our data security credentials
See PeopleHR in action
Start your free trial of PeopleHR today and get 14 days of access. See how one simple platform can take the admin out of everyday HR, so you can spend more time supporting your people.
What the Employment Rights Act 2025 changes for HR
From 1 October 2026, the time limit for most employment tribunal claims rose from three months to six months under the Employment Rights Act 2025, for events on or after that date. Because claims can now be brought for longer, accurate and up-to-date employee records matter more.
For the full timeline and what changes when, see the PeopleHR Employment Rights Act 2025 hub.
Engage your people
Employee engagement is an essential part of employee retention and wellbeing, and using an HR self service portal can ensure that both your people and HR are engaged. Using PeopleHR automated Ripple® tasks, you can ensure that your employees are using the portal to schedule regular annual leave to prevent burnout and holiday hoarding.
Our employee benefits platform is included with HR self service, so your people can manage their benefits themselves.
Our Pricing
Transparent, monthly, no surprises and great value. Prices are per employee, per month. Choose from standalone HR Software, or add Payroll Software for seamless workforce management.
Best for Startups
Starter
£4
- HR essentials
- Digitise employee records
- Document Management
- Absence tracking
- Mobile App
- AI powered HR assistant
- Personalised dashboard
- Inclusive learning library
Best for growing teams
Core
£6.25
- Everything in Starter plus,
- Employee onboarding
- Expenses management
- E-Signatures
- Employee Communication tools
- Reward and Recognition platform
- Essential analytics
Best for larger companies
Pro
£9.25
- Everything in Core plus,
- Employee performance management
- Timesheets
- Custom Survey Builder
Best for advanced HR
Elite+
£11
- Everything in Pro plus,
- Customisable and automated workflows
- Automated processes
- Advanced analytics
"The implementation of People HR has streamlined many HR processes, such as data entry, record keeping, and reporting. This has resulted in a 15-hour weekly reduction in the time required for dedicated HR administrative tasks."
HR self service FAQs
What is HR self service software?
HR self service software is a digital or online tool that allows employees to complete their own HR tasks, update data and read company information of their own volition. Not only will this reduce time spent by HR on minor employee tasks, but it will improve employee engagement and reduce errors across HR processes.
What is HR self service software?
An employee self service portal is an online, cloud-based HR portal that gives your employees access to their HR and payroll data. With a self-service HR portal, employees can request holidays, view policies, edit their details, and check their pay online. With our mobile app, the portal can be accessed from anywhere as long as they have an internet connection. Read our guide: What Is Employee Self Service (ESS) & How Does It Work?.
How can I get started with HR self service?
Once you’ve done your research on HR self service software, it’s time to get started with implementation. If you’ve decided that PeopleHR software is the best for your business, our free trial is the first step in assessing what size software and price you need. There’s nothing to download or install, and our HR experts are on hand to help with any questions.
How much does HR self service software cost?
The cost of HR software varies, depending on your business size and specific needs. It’s important to do your research to find the package that best suits you. PeopleHR pricing is transparent, and you can view it on our HR software pricing page. You only pay for the users and functionality you need, and you can scale up or down when needed. You can also start a free trial to see if it suits you.
What are common problems with HR self service?
The adoption of HR self-service may require a period of adjustment for some businesses. Common problems include: a poorly trained team, a lack of engagement and an increased risk of error. However, these issues can be mitigated when you partner with a reputable HR software provider who provides adequate training and support. Read more on overcoming problems with HR self service.
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Resources for Small Business HR
Best HR Software List For 2026: A Small Business Guide
How HR software can reduce business costs and support employees: An honest look
7 ways HR software saves you time
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