Absence Management Software

Staff Holiday Management Software

Scrap the spreadsheets and manage staff holidays in one place. Track entitlement, approve leave and spot clashes as requests come in. Start your free 14-day trial today.

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Staff holiday management software with online leave booking and employee holiday tracking

Trusted by 680,000 users worldwide

Easy, efficient employee holiday management

Holiday management software is a system that records staff annual leave, requests and approvals in one place. It shows managers who is off, when, and how much leave each person has left.

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Staff holiday management software showing annual leave records, approvals and employee availability

Full holiday visibility

Get a top-line summary of everyone’s holiday, with filters to narrow it down. Managers can see overlapping requests and other issues as they arrive, so they can respond quickly.

Quick book & quick response

Book leave from the office or on the go. The system suits hybrid and fully remote teams as well as office-based ones.

Accurate self service

Self Service HR means employees book their own holidays and see how many days they have left. Fewer manual steps means fewer chances for human error.

Holiday entitlement and allowances in one place

Every employee’s entitlement, days taken and days remaining sit in one record. For casual and variable-hours workers, the system builds up holiday from the hours actually worked. The default rate is 12.07%, which reflects the 5.6-week statutory minimum. You can change the rate if you want to offer more.

Hassle-free integrations

Need to connect to Excel, Google Calendar or more? Our API integrations bring the data you need to the tools you already use.

See who's already off before you approve

Check the team calendar before you decide. Approvals can go to several managers at once: anyone can approve, all must approve, or approvals can follow a set order when a department head needs the final say.

Holiday management software vs spreadsheets

Feature	Holiday management software	Spreadsheets
Entitlement accuracy	Balances update automatically from the rules you set	Balances depend on formulas someone must maintain
Clash visibility	Managers see overlapping requests on one calendar	Clashes surface only when someone scans the sheet
Approval speed	Requests reach the right approvers through the system	Emails, paper forms and phone calls slow decisions
Audit trail	Every request and decision is kept in one record	Versions and edits are hard to trace
Payroll handover	Leave records stay aligned with payroll data	Figures are re-keyed into payroll by hand

Save time & boost productivity

Full-time, part-time and contractual hours bring many complex calculations to holiday booking. Spreadsheets get messy quickly. Our streamlined staff planner handles this for you, saving your HR department precious time.

It is not just HR that benefits. Employees can book holidays from anywhere, on any device, without waiting on paper forms or long approval chains. Our software means less time on admin and more time being productive.

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Employees using staff holiday management software to book annual leave from any device

HR teams can track, manage and approve staff leave from one system, with the team calendar and balances updated as requests come in. Your team can start a free 14-day trial and see how much time accurate leave records save.

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Holiday management FAQs

How does holiday management software calculate entitlement?

Full-time staff on fixed hours receive the statutory 5.6 weeks, which is 28 days for a five-day week. For casual and variable-hours workers, the system builds up leave from the hours they work, using 12.07% as the default rate. You can change this rate if you offer a more generous entitlement.

Can employees book their own holiday?

Yes. Employees request leave themselves, see their remaining days and check the team calendar before they submit. Managers receive the request and approve or decline it.

How are bank holidays and carry-over handled?

Bank holidays are not an automatic right in UK law. Employers can count them within the 5.6-week statutory entitlement or give them on top, and the contract should state which applies. Carry-over follows your policy and contract. Statutory leave generally cannot be carried over, but exceptions exist, such as long-term sickness, where up to four weeks can carry over and must be taken within 18 months.

What happens when two people request the same dates?

Managers see every overlapping request in one place and can approve, decline or route the decision to other managers first. Pair the software with a clear policy, such as first come, first served, so decisions feel fair to everyone.

Can it manage part-time staff and multiple teams?

Yes. Part-time workers receive their statutory leave pro rata, and irregular-hours workers accrue leave from the hours they work. Approval rules can assign several approvers to a team, so each department routes requests to the right people.

Does it connect to payroll?

PeopleHR payroll software works alongside holiday records, so leave and pay stay aligned. Holiday pay for irregular-hours workers can be itemised on payslips. Read more about HR payroll software.