Employee Onboarding Software
PeopleHR’s employee onboarding software helps HR teams take new starters from offer accepted to day one ready, without spreadsheets, email chasing, or manual paperwork. Automate contracts, right to work checks, task lists, document collection, payroll handoff, and training assignments in one easy HR system.
Trusted by 680,000 users worldwide
What are the benefits of employee onboarding software?
Onboarding involves a lot of moving parts. When it's managed manually, things get missed. Employee onboarding software automates the repetitive steps, keeps every task on track, and gives HR teams and new starters a clear, consistent experience from day one.
Less admin for HR teams
Chasing signatures, resending documents, and manually assigning tasks takes time that HR teams don't have. Onboarding software automates the routine work - sending reminders, collecting documents, and tracking completion - so your team can focus on the people, not the process.
4 min demo
A better experience for new starters
A disorganised onboarding process leaves new hires feeling uncertain before they've even started. With guided task lists, clear due dates, and everything accessible on any device, new joiners arrive on day one feeling informed and prepared.
4 min demo
Every task tracked
When onboarding lives in spreadsheets and email chains, it's easy for a right to work check or a signed contract to go missing. Software keeps every task tracked and visible, with automatic reminders until each step is complete.
4 min demo
Faster time to productivity
The sooner a new starter has their training, access, and paperwork sorted, the sooner they can contribute. Automated learning pathways and structured task workflows mean new hires hit the ground running rather than waiting for things to be set up.
4 min demo
Consistent process, every time
When onboarding depends on whoever is managing it that week, quality varies. Templates and automated workflows mean every new starter gets the same structured experience, whether you're hiring one person or twenty.
4 min demo
Why choose PeopleHR employee onboarding software?
Most HR systems store employee data. Our employee onboarding software actually drives the process. Ripple Workflow Automation sequences every task, from sending the offer letter to collecting signed documents, assigning training, and confirming completion, without any manual chasing. New starters get a guided experience on any device. HR admins get visibility. And nothing falls through the cracks.
Key features of PeopleHR Onboarding
One place to manage every task
Every onboarding task, workflow, and alert in one place. No screen-switching, no chasing – just a clear view of what's done and what's next.
Onboarding workflow automation
Build templates once and run them for every new hire. Tasks assigned automatically, reminders sent until complete, workflows configured by role or location.
E-Signatures & document collection
Send contracts and right to work documents digitally. New starters sign before day one from any device – no paper, no chasing.
ATS-to-employee handoff
Convert a candidate to an employee the moment they accept - no re-keying, no duplication. All applicant data flows straight into their profile via our Applicant Tracking System, ready to go from day one
Onboarding learning pathways
Assign role-relevant training automatically on day one. Customise pathways by role or team, with out-of-the-box Employment Rights Act courses included.
Find out what great onboarding looks like
PeopleHR automates the whole process of onboarding new employees - from sending contracts and collecting right to work documents, to assigning training and linking data to your payroll software - so your HR team can focus on giving new starters a great first impression.
Onboard compliantly, right from day one
PeopleHR keeps every onboarding interaction secure, recorded, and audit-ready - so you're covered without the extra admin.
- Right to work checks completed and stored before employment begins
- Secure document collection and e-signatures, no paper required
- Policy acknowledgements tracked and timestamped for every new starter
- Payroll-ready employee data handed off automatically
- GDPR-conscious data handling and audit-friendly records built in as standard
What our customers say about us...
Employee Onboarding Software FAQs
What is employee onboarding?
Employee onboarding is the process of bringing a new hire into your business - from offer accepted through to settled in the role. It covers right to work checks, contract signing, payroll setup, training, and everything in between. Read our full guide to employee onboarding.
Can new starters sign documents before their start date?
Yes. New starters receive a secure link to review, sign, and return contracts or right to work documents before day one - from any device.
How does PeopleHR Onboarding connect with Payroll?
Once a new starter is created in PeopleHR, their details sync automatically to our Payroll system, no duplicate data entry, no payroll errors.
Can I create different onboarding workflows for different teams?
Yes. Ripple lets you build multiple workflows by role, department, or location, each with its own tasks, documents, and training.
Does PeopleHR Onboarding have applicant tracking system?
PeopleHR has built-in ATS. Accepted candidates convert to employees automatically, no re-keying data between systems.
We are trusted by experts
We're proud to be award-winning, recognised for both our innovative solutions and exceptional service quality. Each of these accolades reflects our dedication to excellence and providing our clients with industry-leading solutions.
