What is custom HR software?
Custom software for HR refers to a human resources system designed specifically for a company’s unique processes and requirements. Rather than using an off-the-shelf solution, businesses can build customised HR software that aligns with their needs, ensuring greater efficiency and usability.
While generic HR software may include a broad range of features, many of them could be unnecessary or unsuitable for your organisation. A tailored solution ensures that every tool and function serves a purpose, keeping costs down while optimising HR management and enhancing user experience.
How can you customise HR software?
One of the main advantages of custom HR software is the ability to tailor it to your organisation. From branding to functionality, there are multiple ways to personalise the system to suit your business operations.
Let’s take a closer look...
Add your company branding
Customised HR software that incorporates company logos, colours and fonts helps to reinforce brand identity and creates a more engaging employee experience. Employees are likely to feel more connected to and trusting of an internal system that aligns with the organisation’s overall branding, supporting engagement and strengthening company culture.
Set user roles and access permissions
A tailored HR system allows administrators to set user roles, ensuring that employees only have access to information that is relevant to their role. This enhances data security and improves autonomy at work by enabling employees to manage their own HR-related tasks within a controlled framework.
Add essential functionality
Different businesses require different tools, and with customised HR software organisations can select the essential HR software features that fit their needs. Whether it’s performance tracking, absence management or payroll processing, customisation ensures that everything your business needs is included.
Implement employee self service
With an integrated employee self service, individuals can update their personal details, request time off and access payslips without requiring HR intervention. This reduces administrative workload and empowers employees to manage their own data.
Create custom forms and reports
Every organisation tracks different metrics to monitor and evaluate their HR strategies. Custom software for HR provides valuable insights into workforce trends and performance through customised payroll reports, timesheet records, employee benefit summaries and more.
Benefits of custom HR software
Choosing customised HR software over a generic system offers several advantages that enhance operational efficiency and employee satisfaction. Let’s explore the benefits in more detail.
Increases data privacy and security
HR software security is absolutely essential to protect sensitive employee and financial information. A tailored HR system provides enhanced control over data security to ensure compliance with industry regulations. This flexibility allows you to select custom security measures, such as encryption and role-based access, to meet the needs of your business.
Streamlines HR processes
By automating repetitive tasks, integrating AI capabilities and connecting with other business systems through custom software, HR professionals can simplify workflows and improve efficiency. Using these tools for workflow automation, document management and performance tracking reduce manual effort, allowing HR teams to focus on strategic initiatives.
Aligns with existing tools and procedures
Instead of adapting business operations to fit a rigid HR system, customised HR software can be designed around current processes. This minimises disruptions and ensures a smooth transition. Take a look at our software implementation guide for more information about how to introduce new software without disrupting daily operations.
Improves the employee experience
A system designed with employees in mind helps to enhance engagement and satisfaction. Personalised interfaces, intuitive navigation and relevant features contribute to a better employee experience, making HR-related interactions more efficient and straightforward.
Eliminates redundant features
While off-the-shelf HR software features many HR tools and apps to save time, they may include features that your business doesn’t need, making the system more complicated and costly. Opting for this type of HR software ensures that only the necessary tools are included, minimising costs and improving overall efficiency without unnecessary distractions.
Enhances user friendliness
A system built specifically for an organisation’s needs is easier to navigate and use than a one-size-fits-all solution. By removing unnecessary features and designing an intuitive interface, businesses can avoid common HR software pitfalls and ensure that all employees and teams can use the platform with minimal training.
Minimises HR software costs
While custom development may seem costly at first, it reduces long-term expenses by improving efficiency and eliminating licensing fees for unused features. Take a look at our guide to how much HR systems cost for more insights into selecting software that aligns with your business needs without exceeding your budget.
Embrace the benefits of custom HR software with PeopleHR
Custom HR software provides a flexible, efficient and secure solution tailored to an organisation’s specific needs. From improving the employee experience to enhancing data security, it offers significant advantages over generic alternatives. With automation, integration and personalised functionality, businesses can streamline HR processes and eliminate unnecessary costs.
PeopleHR’s comprehensive HR solutions allow organisations to create customised HR software to meet their unique requirements. From custom reporting to workflow automation, our platform provides the flexibility needed for seamless HR management. Explore our HR software yourself with a free demo, or get in touch with our team if you’ve got any questions and we’ll be happy to help.
