Keeping Employee Information Up-To-Date AND Confidential

March 6, 2015

Keeping Employee Information Up-To-Date AND Confidential

If you work in HR, then it’s your job to protect a lot of very confidential employee information. Details such as National Insurance Numbers, Addresses, and Dates Of Birth are all your responsibility to look after – and if they fall into the wrong hands, it can have some very negative consequences.

But how do you let your employees keep their own personal details up to date without other employees getting a glance?

You could of course keep all files under lock and key in that dusty filing cabinet, and make sure to only call one person in at a time to go through each individual record periodically – but that takes a lot of time and effort. Or you could store all details on a spreadsheet and print off forms for each employee to hand in when updates are in order – but again, that takes a lot of time and effort, and it also takes a lot of paper!

Why Not Give Each Employee Their Own Secure, Editable Employee Record Online?

One of People’s most popular features is the self-service option.

People is an online HR system that stores all confidential employee data securely, allowing only those with the appropriate permissions to access information. And when you switch self-service on, you’re effectively giving them each of your employees the option to access their own – and only their own – personal information.

Employees can inform you instantly if their address changes; they can quickly update telephone numbers and bank details; they can even request holidays at the touch of a button.

If you’ve not already tried it, why not start a free trial today?

Stay ahead with HR

Get free HR insights, expert tips and exclusive interviews, and start making more impact at work

Please enter a valid email address

See People HR in action

View our short video demo

Get started absolutely free

No credit card required

Talk with an expert to learn how People HR could help your organisation