Time and attendance software

Time and attendance is the process of tracking work hours to monitor late arrivals, early departures, time taken on breaks, as well as planned and unplanned absences. This is important because employee punctuality and attendance are vital to business productivity. On the other hand, poor timekeeping and absenteeism can result in operational failures and spiralling costs. If you do not accurately track employee time and attendance it could also result in: 

• Under or over staffing 
• Scheduling and rota failures 
• Time theft (in the form of extra paid holidays or hours) 
• Non-compliance with the law  
• Payroll errors, and more

Keeping track of time and attendance manually is a tedious data-entry overhead. It makes it impossible to make informed decisions in real-time. And reporting on the data is also time intensive and error-prone. Switch to time and attendance software and you will be able to: 

• Create dynamic rotas to suit any schedule 
• Enable employees to clock in and out on a computer, mobile device or time clock 
• Automatically populate timesheets
• Streamline time-off requests and approvals
• Accurately calculate variable pay elements
• Generate in depth reports on time and attendance with actionable insights on how you can improve profitability

Unplanned absences can last anywhere from a few minutes to a number of days or many months. Persistent lateness can often be more disruptive than short spells of sickness. The Bradford Factor takes this into account and provides HR professionals with a way to measure the impact on the business. 

The calculation is: E² x D = Bradford Factor 

Where E is the number of instances of absence and D is the total number of days absent in a 52-week period. The lower the score, the better. Scores over 200 typically require investigation and intervention.

Calculating accurate Bradford Factor scores for employees is much easier when your business uses automated data capture systems, and time and attendance software. The best time and attendance software also helps you identify management strategies to help employees reduce their scores.

Things that small businesses should consider when choosing a time and attendance system include whether the software:

1. Has been designed by HR experts and built by specialist software developers? 
2. Is cloud-based to help lower the cost of ownership whilst improving your data security?
3. Can be set up easily without expensive implementation?
4. Integrates seamlessly with other business applications?
5. Supports a range of clock in/out data capture options?
6. Can be customised to facilitate your HR processes and procedures?
7. Offers flexible pricing plans that will scale with your business?
8. Provides customer support if required?
9. Continues to be developed with regular new releases?
10. Has similar companies in its customer base?

More than 7000 small and growing businesses chose People HR to help them manage time and attendance. The software is proven to: 

• Significantly reduce administration overheads 
• Accurately capture data  
• Facilitate advanced rota planning 
• Improve workforce planning 
• Automate Bradford Factor scoring 
• Prevent time fraud 
• Reduce the cost of absenteeism 
• Generate insightful analysis and reports 
• Keep employee data safe and secure

The best way to get started with People HR’s time and attendance software is to take a free trial. People HR is cloud-based so you don’t need any in-house IT support, and whenever you log in you’re always accessing the latest version of the software. There’s nothing to download, nothing to install, and you can access your entire HR system via any browser on any device. It couldn’t be simpler!