Autumn Release 2016 – Sneak Preview Part 2 of 6, Applicant Tracking System

September 8, 2016
PeopleHR Applicant Tracking System

The Applicant Tracking System (ATS) within PeopleHR is a massive feature, and later this month we’re making some massive improvements.

We already gave you an idea of what will be changing in our earlier blog post here, but the changes are so much bigger than that. In fact, we’re making so many massive improvements that we’re going to need at least two more blog posts to cover them!

Here is a preview of the new features we’re adding to your Applicant Tracking System. Tune in next week for ATS Part 2!

New Features Coming to Your Applicant Tracking System

There are lots of things you will be able to do with your ATS that were previously impossible. There are also lots of new time-saving features that will help you get through tasks more quickly and with less effort. Let’s take a look:

Job & Offer Approvals
You will soon be able to require both vacancies and offers to be approved before they take effect. For example, if somebody creates a vacancy, you can tell the system not to publish it until an approver has given it the greenlight. Similarly, if somebody makes a job offer to an applicant, you can also have this require approval before the offer is finalised and sent out.

Multiple Hiring Leads
Multiple Hiring Leads.
Our customers told us they wanted the ability to add multiple Hiring Leads for any given vacancy. This will be possible with the Autumn 2016 Release!

Vacancy Questions & Attachments
Our Autumn 2016 Release will let you set unlimited questions for applicants as part of the application process. You will be able to require answers in multiple formats, including date, short text, long text, drop-down list or numerals. If you flag questions as Private, only the administrator will be able to see the answers. As well as Questions, you can also ask applicants to attach a document as part of their application – great for requesting portfolio pieces or references.

Vacancy Questions & Attachments.
We have renamed the Competency tab as Scorecards, and you will be able to add multiple scores per applicant. You’ll be able to ask anybody in your company to review each candidate, which will help you make better hiring decisions based on 360 degree feedback.

Vacancy Pipeline
Vacancy Pipeline.
You will be able to edit the different stages in your Vacancy Pipeline, as well as state which employees have permission to move candidates from one stage to another.

Our Autumn 2016 Release will let you specify who gets notifications when a new application comes in, or when somebody fills out a scorecard, or when an applicant is moved to another stage within the Vacancy Pipeline. You will also be able to decide whether notifications are sent immediately, or as an end-of-day summary.

Email Templates
Email Templates
Build pre-defined email templates like interview invites or job offers, using our Rich Text Editor with a full set of formatting options. You can also add tags to make populating letters really easy – the system can automatically input data such as applicant name, vacancy location and rejection reason based on these tags.

Improved Email Deliverability
We have changed the way emails will go out from People to make email delivery more reliable.

Confirmation Message
You will be able to create your own custom confirmation message that will be displayed to candidates at the end of the online application process. A great way to reinforce your employer brand!

Improved Duplication Checker
We are aware of an issue whereby our duplication checker sometimes misses duplicate applications if they come from different agencies. This is because agencies use their own email addresses, and our duplication checker currently only checks for matching emails. With our latest release, the system will also check based on applicant name, making your job easier by sending you fewer duplicates.

Vacancy Search
Improved Duplication CheckerWe have changed the vacancy list screen and added a column which allows you to filter your vacancy list. For example, you may want to see vacancies you have for a particular department or location, or vacancies that are pending approval.

Applicant Search
Applicant Search.
This was another big request within our ideas portal. Similar to the changes we’re making to the vacancy screen, we have changed the applicant list to include a filter column. The list is split into active applicants, those who have been added to the talent pool and those that have been rejected. The list defaults to active applicants, but there are a number of additional filter options:

Applicant Name. Useful for finding a particular applicant by their name or part of their name.
Vacancy. Great for finding all applicants for a particular vacancy – just select the vacancy from the list.
Vacancy Status. Useful for finding all active vacancies, for example.
Stage. Helps you work with applicants in a particular stage of the recruitment process – such as those you want to invite to an interview, or those waiting for offer approval.
-Application Date Range. Filter applications between a certain date range. You can combine any of the filter options – for example, you can find all applications for a particular vacancy between two dates.
Company, Location and Department. You can filter applicants by vacancies for a particular company (if you have multiple companies in your system), location or department.
Score. If you are entering scorecards for applicants, then this will be very useful to focus on high-scoring or low-scoring applicants.
Skills. Useful for finding applicants with specific skills. Skills are recorded for the applicant in the jobs tab, and can be entered as a list, such as Project Manager Banking CFA Level 3.  Then you can filter by, for example, CFA Level 3 – and hey presto, you will find all applicants who have this skill.
No Documents. This feature allows you find applications with no documents attached. Using this you can find people who may have applied via a mobile, and have been therefore unable to upload an attachment. You could then send them an email to request the appropriate documentation.
Source. You can use this filter to search for applicants that have come from, say, a particular agency.

Next Preview: Organisation Chart

There’s lots more being added to your Applicant Tracking System – come back next week for the second part of our sneak preview. And remember, you can tune in tomorrow for another feature release preview about the Organisation Chart or you can check out our previous feature release about the Logbook.

Get Up to Speed Faster with a Free Training Webinar

We’re running a series of free training webinars to help you get to grips with the new release faster.If you cannot make our standard sessions and you are based overseas we’ve added some special sessions in for you.
Reserve Your Free Place NOW

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